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Timetable

Please keep the following timetable in mind:

Pricing

Most prices shown are per person and do not reflect the 20% service charge that is applied to all menu items. Sunday, Monday and holiday events are assessed a 30% service charge. There is no additional tax added. Prices and menus are subject to change without notice. (Prices cannot be locked.)  Five Star Catering must provide all food and beverage items (with exception of specialty cakes). A fee of $1.25 per guest will be assessed for all specialty cakes not provided by Five Star Catering and they must come from commercial (not home) bakeries. In the event two entrees are requested for seated meals, the higher price of the two will be charged for all attendees plus $2.95 per person. Additional staff, if requested, will be billed at $25 per hour per server.

Upon request we will order specialty wines, beers, and liquors for your event, however, any remaining quantities of these specialty items must be paid for in total at the contract price and become the Club’s property.

A $250 fee is charged for cleaning up rice, confetti, or other such matter that is thrown in or around the catering facility.

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Deposits & Payments

Deposits must be received at the time of the booking in order to confirm a reservation. This deposit will be applied to the final bill. Wedding reception deposits will be refunded if cancelled within ten days of booking. All other functions are subject to a full refund if cancelled within 24 hours of the initial booking.  If a hosted bar is selected, an estimated amount will be included in final payment. All accounts are to be paid in full by Club Card, VISA, MasterCard, American Express or cash one week prior to the event. Payment by check must be made two weeks prior to the function. (Ref. AR215-1, AR215-5, DODI 7000.14)

Deposits are as follows:

Guarantees

Event details must be arranged one month in advance of a function. Final guest count, guest list, and payment is due one week prior to the event; if the actual number of guests exceeds the guarantee given, you will be charged for the additional guests, if the count is lower, the guaranteed amount still applies. Without a guarantee you will be charged for either the estimated or actual guest count, whichever is highest. Catering reserves the right to make menu substitutions when the guest count increases after the guarantee is given. Event rooms are assigned according to the anticipated number of guests. If there are fluctuations in the number of attendees or changes in event requirements, the Catering Office may reassign the event room.

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Service & Room Charges

A 20% service charge is applied to all food and beverage items. Seated meals have guest count minimums and receptions have food revenue minimums. Events scheduled on Sundays, Mondays, and holidays are assessed a 30% service charge. Appropriate room rental fees will be assessed when the guest count or food revenue minimums are not met.

Buffet and Seated Meal Guest Count Minimums

Cocktail Reception Food & Beverage Revenue Minimums

For receptions other than wedding packages, an hourly room rental fee will be assessed when the required food minimums are not met.

Room Rental Fees

Clubs are closed for private functions on Sundays, Mondays,
and holidays, but we’ll gladly accommodate you if $2,000 plus
all food, beverage, and labor charges are paid.

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Meeting-Only Events

Meeting-only events are scheduled for a minimum of three hours. Meetings are scheduled only Tuesday - Friday, 8am - 4pm. We’ll gladly open on Mondays if the revenue minimums are met (see Room Rental Fees, above). Days and times outside of these set standards will be billed at double these rates.

Event Duration

Seated luncheons and receptions are scheduled for 3 hours.  Seated dinners are for 4 hours.  Receptions are "stand-up" events with a few seats and small drop tables.  Charges to extend the length of the event are based on the time and location of the event.  A flat fee of $2,000 is assessed for events when scheduled outside of set start and end times.

Audio Visual

One podium with microphone is provided at no charge.  Second podium with microphone is an additional $35.  An A/V system is available for rent at $150 for the duration of the event.

Other items available:

• Small Screen $50
• Large Screen (9x12) $100 ($50 when used with A/V system)
• Overhead Projector $50
• TV/VCR Cart $50
• Extension Cords $15
• Flip Charts $35 (markers not included)
• Upright Piano $50 (Ft. Myer only)
• Baby Grand Piano $75 (Ft. McNair only)
• Grand Piano $150
• Dance Floor $125
• DJ Hookup $75

Liability and Security

Customers are responsible for any damages to the facility during the contracted times by any of their attendees, employees, or independent contractors under their control or hire.  The Officers' Club is unable to assume responsibility for damage to, or loss of any merchandise or articles left or sent prior, during, or following a customer's event.  Customers need to arrange for security when displaying exhibits or merchandise of value.  The Club staff is unable to store or place party favors.

Prices and menus are subject to change without notice.

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