Spates Community Club • 214 McNair Road • Fort Myer, VA 22211
(703) 527-1300
Fax (703) 243-8829
General
Spates Catering Information
Timetable
Pricing
Deposits & Payments
Guarantees
Service & Room Charges
Meeting-Only Events
Timetable
Please keep the following timetable in mind:
| Date |
Action |
| At time of booking |
Initial deposit is due with a valid credit card number on file * |
| 6 months prior to event |
Deposit is non-refundable * |
| 1 month prior to event |
Event details, menu, guest count estimate |
| 2 weeks prior to event |
If paying by check, final payment is due |
| 1 week prior to event |
FINAL guest count, guest list, and payment in full is due |
* For wedding receptions, no refund after ten days of booking
Back to top
Pricing
Most prices shown are per person and do not reflect the 20%
service charge that is applied to all menu items. Sunday,
Monday, and holiday events are assessed a 30% service charge.
There is no additional tax added. Prices and menus are subject
to change without notice. Five Star Catering must provide
all food and beverage items (with exception of specialty cakes).
A fee of $1.25 per guest will be assessed for all specialty
cakes not provided by Five Star Catering and they must come
from commercial (not home) bakeries. In the event two entrees
are requested for seated meals, the higher price of the two
will be charged for all attendees plus $2.95 per person. Additional
staff, if requested, will be billed at $25 per hour per server.
Upon request, we will order specialty wines, beers, and liquors
for your event. However, any remaining quantities of these
specialty items must be paid for in total at the contract
price and become the Club's property.
A
$250 fee is charged for cleaning up rice, confetti, or other
such matter that is thrown in or around the catering facility.
Room
Rental Fees
| Ballroom |
$200 per hour |
| Lounge |
$150 per hour |
| Skylight Room |
$150 per hour |
| Executive Room |
$100 per hour |
Seated
Meal Guest Count Minimums
| Ballroom |
100 |
| Lounge |
75 |
| Skylight Room |
75 |
| Executive Room |
20 |
Food & Beverage Minimums
| Ballroom |
$2,000 |
| Lounge |
$1,000 |
| Skylight Room |
$1,000 |
| Executive Room |
$500 |
Back to top
Deposits & Payments
Deposits must be received at the time of the booking in order
to confirm a reservation. This deposit will be applied to
the final bill. Wedding reception deposits will be refunded
if cancelled within ten days of booking. Deposits on all other
functions become non-refundable within 6 months of the event
date. If a hosted bar is selected, an estimated amount will
be included in final payment. All accounts are to be paid
in full by Club Card, VISA, MasterCard, American Express, or
cash one week prior to the event. Payment by check must be
made two weeks prior to the function. (Ref. AR215-1, AR215-5,
DODI 7000.14)
Required Deposits
| Ballroom |
$1,000 |
| Lounge |
$500 |
| Skylight Room |
$500 |
| Executive Rooms I and II |
$500 |
| Executive Rooms I or II |
$300 |
Back to top
Guarantees
Event details must be arranged one month in advance of a function.
Final guest count, guest list, and payment is due one week
prior to the event; if the actual number of guests exceeds
the guarantee given, you will be charged for the additional
guests; if the count is lower, the guaranteed amount still
applies. Without a guarantee, you will be charged for either
the estimated or actual guest count, whichever is highest.
Catering reserves the right to make menu substitutions when
the guest count increases after the guarantee is given. Event
rooms are assigned according to the anticipated number of
guests. If there are fluctuations in the number of attendees
or changes in event requirements, the Catering Office may
reassign the event room.
Back to top
Service & Room Charges
A 20% service charge is applied to all food and beverage items.
Seated meals have guest count minimums and receptions have
food revenue minimums. Events scheduled on Sundays, Mondays,
Tuesdays, and holidays are assessed a 30% service charge. Appropriate
room rental fees will be assessed when the guest count or
food revenue minimums are not met.
Back to top
Meeting-Only Events
Meeting-only events are scheduled for a minimum of three hours. Meetings
are scheduled Wednesday - Friday, 8am-4pm only. We'll gladly
open on Mondays and Tuesdays if the revenue minimums are
met (see Room Rental Fees, above). Days and times outside of these
set standards will be billed at double these rates.
Event Duration
Seated luncheons and receptions are scheduled for 3 hours.
Seated dinners are for 4 hours. Receptions are "stand-up" events with a few seats and small drop tables. Charges to
extend the length of the event are based on the time and location
of the event. A flat fee of $2,000 is assessed for events
when scheduled outside of set start and end times.
Audio Visual
A podium with microphone is provided at no charge. An A/V
system is available for rent at $150 for the duration of the
event.
Other
items available:
- Small
Screen $50
- Large
Screen (9x12) $100 ($50 when used with A/V system)
- Overhead
Projector $50
- TV/VCR
Cart $50
- Extension
Cords $15
- Flip
Charts $35 (markers not included)
- Upright
Piano $50 (Ft. Myer only)
- Baby
Grand Piano $75 (Ft. McNair only)
- Grand
Piano $150
- Dance
Floor $125
- DJ
Hookup $75
Liability & Security
Customers are responsible for any damages to the facility
during the contracted times by any of their attendees, employees,
or independent contractors under their control or hire. The
Club is unable to assume responsibility for damage
to, or loss of any merchandise or articles left or sent prior,
during, or following a customer's event. Customers need to
arrange for security when displaying exhibits or merchandise
of value. The Club staff is unable to store or place party
favors.
Prices
and menus
are subject to change without notice.
Back to top |
